Configuration of Tally
Part-C
As stated in my previous article, I am
presenting here my third installment on Configuration of Tally.
You may access Part A, B, and D by
clicking links given below.
In this
post I am presenting Voucher Entry and Invoice / Orders Entry.
Voucher Entry
This option allows you to configure
the vouchers entries in Tally.ERP 9, both the Accountingand Inventory Vouchers
can be configured from this menu for additional information.
Go to Gateway of Tally > F12: Configure > Voucher Entry
By
default, the above configuration options are displayed in the Voucher Entry
Configuration screen, which can be changed as per requirements.
Note: Depending upon the Company
Features, options get added in Voucher Entry configuration. For instance, if
you enable Allow Multi Currency option in F11: Accounting Features, Show Forex
Gain/Loss as on Voucher Date option gets added in voucher entry configuration.
Accounting
Vouchers
Skip
Date field in Creation Mode (faster entry!)
By default, the Cursor skips the Date
field during Voucher creation. If you do not want to skip the date field then
set this option to No
Use Single Entry
Mode for Pymt/Rcpt/Contra
By default, Tally.ERP 9 displays single
entry mode for payment/receipt/contra entry. If you want to display it in
double entry mode, then set this option to No
Use
Payment / Receipt as contra
By
enabling this option, you can enter contra in payment as well as receipt
voucher
Use
Cr/Dr instead of To/By during Entry
By
enabling this option, you can change To/By to Cr/Dr in the Voucher Entry screen
Use Cheque Printing for Contra
By
enabling this option, you can print the Cheques from Contra Voucher itself
while making the inter bank transfers and Cash withdrawals. The Cheque printing
option will appear the for the Bank which is Credited
Warn
on Negative Cash Balance
By
Default, Tally.ERP 9 displays a Negative Cash balance warning Message. If you
set it to No, this error message will not be displayed
Pre-Allocate
Bills for Payment/Receipt
By
enabling this option, you can pre-allocate the bills before specifying the
Ledger amount
Allow
Cash Accounts in Journal
By
enabling this option, you can select cash and also bank account in Journal
Allow
Expenses / Fixed Assets in Purchase Voucher
By
enabling this option, you can select the expenses and also Fixed Asset ledger
in Purchase Voucher Entry
Allow
income accounts in Sales Voucher
By
enabling this option, you can select the income ledger in sales voucher entry
Show inventory
Details
By default, Tally.ERP 9 displays
inventory details in the voucher entry screen. If you set it to No, the
inventory details will not be displayed
Show Table of
Bill details for selection
By default, Tally.ERP 9 displays
Pending Bills list of a ledger account in the voucher entry screen. If you set
it to No, the pending bills list will not be displayed
Show Bill-wise
Details
By default, Bill-wise details of a
ledger account are displayed in the Voucher entry screen. If you set it to No,
Bill wise details will not be displayed
Expand
into Multiple Lines
This is a sub-option of the Show
bill-wise Details option. When you enter credit days in the Bill-wise Details
screen, Tally.ERP 9 displays the due date below the credit days. By default, it
displays both credit days and Due date in the voucher entry screen. If you set
it to No, it will display only credit days
Show ledger
current balance
By default, Tally.ERP 9 displays the
ledger current balance up to last voucher entry date. If you set it to No, the
ledger current balance will not be displayed
Show balance as
on voucher date
By default, Tally.ERP 9 displays the
ledger current balance up to Last voucher entry date. If you set it to Yes, it
will display the ledger balance up to current voucher entry date
Show Forex Gain/Loss as on voucher Date
By
default, Tally.ERP 9 displays the Forex Gain/Loss balance up to the Last
voucher entry date. If you set it to Yes, it will display the Forex Gain/Loss
balance up to current voucher entry date.
Inventory
Vouchers
Use
Reference number in Stock Journal
By
enabling this option, you can add the voucher reference field in Stock Journal
also
Show Compound Unit of Item based
on Rate
By
enabling this option, you will be allowed to show the compound unit of item
based on the unit provided in the Rate Per column.
Example:
Compound Unit created as Kgs of 1000 grms. When the Quantity is typed as
12-250, the Quantity will be displayed as 12-250 kgs and unit in Rate per as
Kgs. Enable the option Show Compound Unit of Item based on Rate, and type the
required Unit in Rate Per column to change the compound unit of the Item, i.e.,
if grms is typed in Rate Per column, the Quantity will automatically change to
12,250 grms.
Show Full Details of Compound Unit
Enabling
this option will display full details of compound unit in the Quantity field.
If Kgs is typed in Rate per field, the Quantity field will display as 12
Kgs.250 grms.
Warn
on Negative stock balance
By default, Tally.ERP 9 displays a
warning message for negative stock balance. If you set it to No, the error
message will not be displayed.
Honor Expiry
Dates usage for Batches
By default, Tally.ERP 9 displays
expiry batches in the List of Active batches during Voucher Entry. If you set
it to No, expiry batches will not be displayed in the List of Active batches.
Show Balances as
on Voucher Date
By default, Tally.ERP 9 displays the
Stock Item balance up to the Last voucher entry date. If you set it to Yes, it
will display the Stock Item balance up to current voucher entry date.
Show
Godown-wise Details
This option is used only in the case
of Rejection in and Rejection out vouchers. By default, Tally.ERP 9 displays
the Godown details in Rejection in/out vouchers. If you set it to No, the
godown details will not be displayed in Rejection in/out vouchers.
Show
Batch-Wise Details
This option is used to display batch
information pertaining to Stock Items during Voucher Entry. If you set it to
No, the Batch-Wise details will not be displayed.
Invoice / Orders Entry
This allows you
to configure invoice, delivery notes and sales & purchase orders. The
Invoice entry and Order entry screens can be configured for additional
information such as export details, shipping details, etc.
Go
to Gateway of Tally > F12: Configure > Invoice/Orders Entry
Note: Depending upon the Company Features, options
get added in Invoice/order Entry configuration. For instance, if you enable VAT
option in F11 Statutory Features, Allow selection of VAT/TAX Class during
entry, Warn on Mismatch in VAT Rates and Activate E1 or E2 Transaction
option gets added in Invoice/Order entry configuration.
General Options
Accept
Supplementary Details
By
default, this option is set to YES.
Tally.ERP 9 displays an additional
screen to feed in the delivery note details, order details, Terms of payment,
party address details, etc., after selecting the required Party ledger account.
Print
Default Name & Address of Party
By
default, Print Default Name & Address of Party is not visible
in the Invoice Entry configuration Screen. This option is available only if Accept
Supplementary Details in F12 Configure is set to No.
On
setting this option to Yes, Tally.ERP 9 Prints the Party Ledger’s
Mailing Name and address details given in the Ledger master – in the Invoice.
On setting this option to No – the invoice printout will display only
the Party Ledger’s Name without address details.
Allow
separate Buyer and Consignee Names
By
default, this option is set to No.
If set to Yes – Tally.ERP 9
provides an option to enter consignee Name and address in the Supplementary
details screen.
Allow
modification of ALL fields during entry
Default
order/delivery note entries appearing in the invoice can be changed during
invoice entry. Set this to Yes to permit modification of all fields.
Use
Common Ledger A/c for Item Allocation
By
default, this option is set to Yes.
This
automates the updation process of the Sales and Purchase accounts for all the
items selected in the invoice. In case this option is Set to No – Tally.ERP 9
prompts for sales or purchase accounting allocations after every item.
Use
Defaults for Bill Allocations
By
default, this option is set to Yes. In this case, Tally.ERP 9
automatically takes the invoice number as the bill reference name and the
credit period given in the Party ledger master as the credit period – both as
part of the bill-wise details. This enables faster data entry.
Note: In a purchase invoice, Tally.ERP 9
automatically takes the invoice reference number as Bill reference. If invoice
reference number is empty then it will take invoice number as Bill reference.
However,
if this option is set to No – Tally.ERP 9 prompts the user for bill-wise
details at the end of the entry.
Use
Additional Description(s) for Item name
By
default, this option is set to No.
If it is set to Yes – Tally.ERP
9 automatically allows you to specify description for each item selected in the
invoice.
Use Additional
Descriptions(s) for Ledger name
By default, this option is set to No.
If it is set to Yes – Tally.ERP
9 automatically allows you to specify the description for each Ledger selected
in the Accounting invoice entries.
Note: This options are provided to specify any
additional description for sales ledger selected in the Accounting Invoice mode
not in the Item invoice mode.
Consolidate
Stock Items with same rates
By
default, this option is set to No.
If you want to
consolidate the stock items having same rates in Invoice/Challans, set this
option to Yes.
Show
Compound Unit of Item based on Rate
Show
Full Details of Compound Unit
Show
turnover achieved with Customer
By
default, this option is set to No.
If you want to view the turnover
achieved till date with a particular customer, set this option to Yes.
Exporter’s Options
Specify Export
Shipping Details
By default, this option is set to No.
If set to Yes, Tally.ERP 9
provides an option to enter export details for the invoice in the Supplementary
details screen.
You
can enter the following details:
·
Place of Receipt
·
Vessel / Flight No. (the transport
used to send the goods)
·
Port of Loading (from where the goods
are despatched)
·
Port of Discharge (where the goods
will be finally offloaded)
·
Country To (to which country the goods
are being sent)
Specify
Marks & Nos. / Container No.
By
default, this option is set to No.
If
set to Yes – Tally.ERP 9 allows you to specify Marks details for
every item selected in the invoice.
Specify
No. and Kind of packages
By
default, this option is set to No.
If
set to Yes – Tally.ERP 9 allows to you to specify Num. Packages
for every item selected in the invoice.
Inventory
Show
Compound Unit of Item based on Rate
Show
Full Details of Compound Unit
Warn on Negative
Stock Balance
By default, this option is set to Yes.
This is similar to the option
available in the Voucher Entry Configuration screen. You can configure
Tally.ERP 9 to warn in case the item selected reaches a negative balance.
Honor Expiry
Dates usage for Batches
By default, this option is set to YES.
This is similar to the option
available in the Voucher Entry Configuration Screen. You can configure
Tally.ERP 9 NOT to include expired batches in the list of batches displayed at
the time of entry.
Complete
Accounting Allocations in Order / Delivery Note
By
default, this option is set to Yes.
This means that in the Sales /
Purchase Order and Delivery / Receipt Note entries, you can allocate a sales /
Purchase ledger. This enables faster data entry at the time of entering sales /
purchase invoices against the Delivery / Receipt notes.
Statutory
Calculate
Tax on Current Sub-Total
By
default, this option is set to No.
For
example:
Name
|
Qty
|
Rate
|
Amount
|
Item A
|
10 No.
|
100 / No.
|
1000
|
Item B
|
10 No.
|
200 / No.
|
2000
|
|
|
Total Item value
|
3000
|
Discount
|
|
-10%
|
-300
|
If you add another line, Tax 1%,
it will calculate 1% on 3000 (on Total Item value) giving 30 as Tax value.
However, if you opt for calculating on the current sub-total, Tax value will be
calculated on 2700 [3000-300] giving 27 as Tax value.
Download the whole post in pdf file by clicking HERE.
