Printing in Tally ERP 9 Part-B

Printing in Tally ERP 9

PART-B

As stated in my previous post, I am presenting here my second installment on Printing feature of Tally.

The whole article is divided among three different post as my previous article on Configuration. I am describing only printing of Payment Vouchers and Sale Transactions here. You may access other parts by following links given below­­­-

Part-A Printing in Tally ERP 9 (General  & Purchase Transactions)

Part- C Printing in Tally ERP 9 (Receipt, JV, Dr/Cr Note, Reminder, Confirmations etc.)

Payment Voucher

This allows you to configure the dimensions and details of payment voucher, you can set the size, top margin of voucher, leave space on voucher for signature / verification purpose and decide the amount of information you wish to print.

This configuration is applicable to Payment voucher type.

Voucher Print Page Setup

Voucher Print Page setup contains Height, width, Top margin and left margin. By default, Height is set as 7 inch, width is set as 5 inch, Top margin is set as 0.25 inch and Left margin is set as 0.75 inch.

Payment Mode on Top of Voucher

By default, this option is set to NO.

If set to Yes – Tally.ERP 9 prints the Cash / Bank Ledger name at the top of the Voucher.

Print Bill-wise Details

By default, Tally.ERP 9 prints bill-wise details during payment voucher printing.

Print Bill Due Date also

This is a sub-option under the option Print Bill-wise Details. By default, this is set to Yes. Tally.ERP 9 prints the bill due date along with bill-wise details in the payment voucher.

Print Inventory Details

By default, this option is set to No.

If set to Yes – Tally.ERP 9 prints the inventory item details during payment voucher printing.

Print Bank Transaction Details

By default, this option is set to No.

If set to Yes – Tally.ERP 9 prints the transaction type, instrument number and date in the payment voucher printing.

Print Cost Centre Details

By default, this option is set to No.

If set to Yes – Tally.ERP 9 prints the cost center details in the payment voucher printing.

Space for Checked/Verified initials

By default, this option is set to NO.

If set to Yes – Tally.ERP 9 prints Checked and Verified by at the bottom of the payment voucher.

Print Narration

By default, Tally.ERP 9 prints the narration during payment voucher printing...

Print Narration for each entry

By default, Tally.ERP 9 prints the narration for each entry during payment voucher printing.

Print Amount in Foreign Currency

By default, Tally.ERP 9 prints the Base Currency Symbol as prefix to the total amount in the payment voucher.

Print Base Currency Symbol for Total

By default, Tally.ERP 9 prints the Base Currency Symbol as prefix to the total amount in the payment voucher.

Sales Transactions

The Sales printing option allows you to configure the printing of Sales Invoice, POS Invoice, Delivery Note, Sales Order and Quotation.

Go to Gateway of Tally > F12: Configure > Printing >Sales Transactions

Sales Invoice

This screen allows you to configure Sales Invoice for printing. The Print Configuration settings is applicable to sales voucher type only.

Some of the printing configurations are already explained under Purchase Printing Configuration.

Print Company Logo

This option will be set to Yes, by default in case the option Print Company Logo is enabled in F11: Accounting Features.

Note: The field Location of Logo is also displayed in Invoice Printing Configuration screen that appears on pressing F12 key or clicking F12: Configure button from the Voucher Printing screen of the Sales voucher. The logo path can be changed temporarily based on your requirement.

Print Tax Analysis of Items

Set this option to Yes to print tax analysis in the invoice. By default, this option is set to No

Print Declaration

By default, Tally.ERP 9 prints the declaration for Sales Invoice. Such declarations can be defined in the Sales Voucher Type Alteration screen

Print Bank Details

Set this option to Yes to print the bank details in a sales invoice. Press Enter on setting this option Yes, to select the bank whose details are to be printed

POS Invoice

This allows you to configure POS Invoice for printing, Title of the Document can be changed, you can print the Serial No., Batch Details, Card / Cheque No., Tax analysis of items, Narration and Default Name & Address of Party.

This configuration is applicable to Sales voucher type having the POS option enabled.

Title of Document

By default, Title of POS Invoice will be displayed as BILL. The default print title may also be set in the sales voucher type used for POS Invoice.

Method to use for stock item name

This list of options displays the different printing methods for displaying Stock Item Name in Sales Invoice.

Print Item Name in One Line

By default, Tally.ERP9 prints the stock item name in one line. If Set to Yes, long stock item name is splitted into multiple lines.

Print Serial No.

By default, Tally prints the serial number for each item in POS printing.

Print Part No.

By default, This option is set to No.

If set to Yes - Tally.ERP 9 prints the part number based on the Print method selected in the option Method to use for stock item name.

Print Rate Column

By default, this option is set to Yes.  Tally.ERP 9 prints the Item Rate in POS printing.

Print Additional Description(s) for Item Name

By default, this option is set to No.

If set to Yes – Tally.ERP 9 prints additional description for each item in the POS bill.

Print Batch Details

By default, this option is set to Yes.  Tally.ERP 9 prints the Batch Name in POS printing.

Print Mfg Details

This option is a sub option of Batch Details. By default, this option is set to Yes.  Tally.ERP 9 prints the Manufacturing Date in POS printing.

Print Expiry Details

This option is a sub option of Batch Details. By default, this option is set to Yes. Tally.ERP 9 prints the Expiry Date in POS printing.

Print Card / Cheque No.

By default, Tally.ERP 9 prints the last four digits of  the Card number in the POS Bill.

Print whole Card number

This option is a sub option of Print Card / Cheque No. By default, this option is set to No.

If it is set to Yes, Tally.ERP 9 prints the whole card number.

Print Tax Analysis of Items

By default, this option is set to No.

If set to Yes – Tally.ERP 9 prints the tax analysis of the items separately.

Print Narration  

By default, this option is set to No.

If set to Yes, Tally.ERP 9 prints Narration.

Print Default Name & Address of Party  

By default, Tally.ERP 9 prints Party’s Name and Address (if selected in POS Entry) in the POS Bill.  

Print Base Currency Symbol for Total

By default, this option is set to Yes. Tally.ERP 9 prints the base currency symbol for the total in the POS Invoice.

Print User Name

By default, this option is set to Yes. Tally.ERP 9 prints the User name in the POS Invoice.

Set this option to No, if you do not want the User Name to be printed.

Delivery Note

This screen allows you to configure Delivery Note for printing. This Print Configuration settings is applicable to Delivery Note voucher type.

Some of the configurations are already explained in the Purchase Voucher Configuration.

Jurisdiction

By default, the field jurisdiction is blank. You can set the jurisdiction as per your requirement to print in the delivery note. The Default Jurisdiction defined in the Voucher Type Master, if any, will override the Jurisdiction specified here.

Note: The field Location of Logo is also displayed in Delivery Note Printing Configuration screen that appears on pressing F12 key or clicking F12: Configure button from the Voucher Printing screen of the Delivery Note. The logo path can be changed temporarily based on your requirement.

Sales Order/Quotation

This screen allows you to configure Sales Order for printing. The Print Configuration settings is applicable to Sales Order voucher type.

The above configurations are similar to the Purchase Order Printing Configuration.

Download the whole post in pdf file by clicking